I closed my email account and can no longer find my old emails. It was an old work account that I no longer have access to. How can I prevent this from happening in the future?
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When storing emails here are a few strategies.
a. Leave them in the inbox which builds up over time obviously. These however, are tied to the cloud so if you stop that particular email account, you would eventually lose access to your inbox.
b. Move them to a folder associated with the email address. These will also live in the cloud and are subject to the same potential fate mentioned above. For instance, if you have a yahoo account and your store emails in a folder (aka. Mailbox) located on yahoo’s server, if you end the yahoo account you will eventually lose access to those folders.
c. You could make folders (aka Mailboxes) that reside “On my Mac”. Dragging an email from the inbox to one of these folders will remove it from the cloud and place a permanent local copy of the email. Disadvantage here is that these “on my Mac” folders will not show up on other devices like iPad or iPhone.