Answers...

to commonly asked questions.

syncing

Where did my iCloud documents go?

I tried to open the files I keep in the I Cloud drive on my desktop yesterday (I keep all of my Excel documents, word documents, and many pictures in the file) and the drive was empty. I opened the I Cloud screen and checked the I Cloud Drive box (picture 1) and for the past day and 1/2 the screen in the second picture has been showing.

The I Cloud Drive worked fine before you came on Friday so I think something must have happened while you were here. Perhaps a setting was changed????

Can you help me with this over the phone ASAP? I use the files in the I Cloud Drive daily.

My photo albums starting moving to my I Pad and I phone yesterday. It took 3 days which was surprising to me, but so happy that seems to be working. I need to move some professional photos from a folder in the I Cloud Drive (which I can’t find) to an album in Photos.

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Ahh, I recall. Remember we logged out of your husband's account to log into yours. this was nessasary in order to allow your pictures a chance to sync. However, in doing so, we removed the documents from your computer that were living in his iCloud account. The documents and other files are not gone. They're still in his iCloud storage area. You just don't have access to them within your user. A few ways to solve this:

Choice 1: relog into his account and drag the files you want into a different folder then log back into your own. (this is a bit painful.)

Choice 2: Log into his iCloud account using icloud.com and download the files you want via the web browser. You can then store them anywhere you'd like.

Make sense? I can help with the large moving but if you just need a few files for now, for your work, you can use choice 2 in the mean time.

iCloud not syncing pictures completely

Hi,
The photo folders and albums we set up on my desktop on Friday are there; however, they haven’t transferred to my I Pad or my I Phone. I will send you a screen shot of what shows up on each device. I really need for my professional photos to show up on my mobile devices so I can post them on Instagram.



Image-1

IMG_0085
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Thanks for sharing. I've seen this many times before. First, notice the spinning wheel in the very top left corner? This means the syncing process is still underway. iCloud can take its sweet time syncing to the cloud then down to all devices. That being said, it is possible that the syncing has stopped working and needs to be kickstarted. Before doing this however, I'm sure you left the Photos app open on your iMac and syncing has been continuing throughout the last few days although it shouldn't take more than a couple days usually to complete. To check the status of your Photos syncing from your mac go to your Photos preferences and select iCloud. You should see a status bar. That status bar is also available at the very bottom of Photos. To see it there, select "photos" in the left column of the Photos application on your mac and scroll to the very bottom. Photos syncing progress is not available on your iPad or iPhone.

Next, you might want to toggle off then on again the iCloud photos setting on each device. This will send the request for the process to re evaluate the sync status and hopefully kick start the process to continue then complete. To do this, on your iOS devices go to preferences, iCloud, photos then turn off iCloud photos. Next on your iMac, go to the Photos application, preferences, iCloud, then uncheck "iCloud Photo Library". Quit photos, restart photos, recheck iCloud Photo Library on the mac then turn back on the setting on your iPad and iPhone.

Remember that it's best to keep "originals" on your iMac and "optimized" on your iOS devices. Lastly, I like to check "photo stream" as well although it's not required since you are using iCloud. Give that another day or so then let's see how that works.

Can I sync my computers?

Is there any sort of device or way to have my laptop and desk top synced so that anything I save on one automatically goes to the other?  Except pics and videos -
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The answer is yes and no.  Many things can sync between computers such as contacts, calendars, music (with the purchase of iTunes Match) documents using Dropbox, documents using Pages, Numbers, Keynote, email.  Pictures do not currently sync exactly between iPhoto libraries.  This may change in January when Apple releases iPhoto iCloud library however the jury remains out on whether that will be a great service or not.  

Don't use dropbox to sync iphoto or aperture libraries

My Apple router needs to be replaced.  Any recommendations?  I think I need a stronger router than the Apple one...before it stopped working the signal was not strong enough to reach all the Mac's in our house.
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I'm sorry to hear your router is failing.  I've dealt with them all and I still can really honestly only recommend the Apple router as the top of the mountain.  It's rare to see them fail but routers do fail.  I'm wondering if there is actually a different problem.  My general rule is one router per 1200-1300 square feet of living space.  Of course the construction of a home can effect this rule.  Old homes built in the 20's and 30's often have plaster laid over wire mesh.  This can be a big problem for wireless routers.  I digress.

The thing I really like about the Apple routers are their ability to extend one another.  The Airport express compliments the Airport extreme so that your network can be stretched to cover a wider area.  

Another general rule is that if you are going to look into extending your network wireless, then you need to realize that most router manufacturers will only build extenders that support their brand of router.  In other words, a DLink router will not extend a Linksys router.  (not without some altering of code which we don't need to get into)

If you are leaving the Apple router family then you could look at the Netgears.  They're less expensive, descent routers.  I can't recommend Linksys (Cisco) routers.  Among the geek community, asking your favorite router is a very touchy subject so don't be surprised if you ask 3 geeky friends and get 3 completely different answers filled with ridicule other's choices.  

How do I sync contacts to my iPad with a wire.

I made the mistake of running and installing the Software Update on the PowerBook G4 last night. Now a lot of applications will not open. Is there a way to undo what I did? Or is a reinstall needed? I updated it via Software Update, and now applications will not open. Everything just bounces in the dock. I did not pay attention when I ran Software Update, so I messed it up.
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There could be several reasons this is happening.

1. out of hard drive space
2. a startup item is corrupt
3. the software update failed to install correctly
and many more.

A complete reinstall of the OS may be needed but there are a few things you could try first. Boot the computer into safe mode by holding down the command at startup. This will skip any non apple extensions from loading. If the computer boots normally then we would need to remove those items from the startup up or login folders before restarting.

You could also boot using verbose mode (command V) at startup. This would run a terminal like prompt that could also give an indication of what the problem is as it lists all activity during the start up sequence.

You could try single user mode (command S) at startup. Then run an fsck -y to try to repair the disk. Instructions will be listed at the end of the terminal startup sequence.

You could boot from an install disk and do an archive and install. This may be the quickest way out. When installing, choose options or customize in the install process and select to archive and install preserving users.

Lastly, if you really feel the need, you could just erase and reinstall (clean install) from the disc then restore all data from a time machine backup.

Even more lastly, Since it’s a G4, you can use the old “boot into firmware” trick. The new guys don’t know about this one. Start up holding down “command option O F” all at the same time. You’ll boot into open firmware. It’s sort of like an operating system before OSX loads. Now you can use the following commands to hopefully bring your powerbook back to life:

reset nvram
set-defaults
reset-all

After entering the last command the computer will restart. It’s been a while since I booted into open firmware so each of the above commands may or may not require the dash in between words.

Syncing via the wire is going away.

Hey Scottie,
So OS X Lion was "unveiled" today, and it says on Apple's website that the only way to download the new operating system, which will be released in July, is to download it through the Mac App Store. Well, I am running OS X Leopard, and the Mac App Store is only available on OS X SNOW Leopard. Does that mean I have to upgrade to Snow Leopard, just to get the Mac App Store, so I can upgrade to Lion???
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While there may be other options that Apple has not yet decided on, currently the only way will be to update through the Apple Store which means that you’ll need 10.6 to get to 10.7. More details may come out but apple has stated you will need the app store to do it and that’s only available after 10.6.6. There may be work arounds but I won’t know until later next month.

iCal in 10.5.8 and the new mobileme

How do I get movies off my DVD’s and into iTunes using Handbrake?
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  1. insert dvd
  2. open handbrake
  3. select the DVD icon in the left column of the drop down window. chose "open"
  4. After handbrake scans the dvd for chapters, select start. Choose the location you want these movies to live. ie: External drive If you have the space the just let them live in the iTunes folder. filepath: users/music/iTunes/itunesmedia/movies
  5. Now that the movies are in the right location, it's time to tell itunes they exist.
  6. Go to iTunes preferences under Advanced. Uncheck the "copy files to iTunes". This has already been done. Hit ok.Screen shot 2011-05-27 at 1.51.27 PM
  7. Now, in the menu bar, go to File and select "add to library"
  8. Navigate to users/youruser/music/iTunes/itunesmusic/movies and select the movie(s) ...(multiple select by holding down the command key) then hit choose.

Your movie will now show up in itunes and can be synced to other devices.
Test this out before investing a lot of time into importing to make sure you've selected the best format for your viewing experience with handbrake. The .m4v movies should be fine. Just nice to check to make sure there are no problems. That's it.

Syncing to the Pixi

Hi Scotty!  - I hope that you are well.  I saw on your website last night that you recommended to someone to wait for the iPhone 5.  My current phone is dying a slow death and I'm thinking that I would like to hold out but do you have any scoop on when the iPhone 5 will be coming out?  I know it's speculation but I'll take your educated guess!  Thanks,
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Apple doesn’t tell their consultants about upcoming product releases. However, what we CAN surmise is that around every June for the last 4 years, Apple has released a new iPhone. With Japan’s crisis taken into consideration, certain parts may not be as available as usual such as flash ram, screens etc... Apple is holding its annual developers conference the first week of June but it’s strongly rumored that WWDC will focus on 10.7 Lion. If I had to guess I would say we’ll see a new phone between June and end of July but I have no inside information on which to base it.

I suggest you duct tape your phone together and keep limping along until you have to fall back to paper cups and wax string but whatever you do, don’t buy the iPhone 4 right now.

Sycning photos to iPad

Scott, hope all is well. I tried to copy a playlist from family member’s iTunes Library housed on her user page. I wasn't sure how to do it at first. I ended up copying over her entire library (I thought it would just copy over differences, kind of like when an iPod syncs). Now i have about 9,000 duplicate songs in my iTunes library. I would be happy to pay you to come and help me efficiently remedy this (hoping there is a way); unless, do you recommend some software that i should consider buying to do this? Obviously, i would want to do this with great care not to remove the songs on my user page  or family’s that we want. Thoughts? Again, happy to hire you if you are interested and available. Thanks,
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There are several pieces of software that claim to remove duplicates. I’ve used iDupe in the past. You set up a set of rules of things you’d like it to compare songs by then you can have it automatically remove one of the duplicates. The process takes a long time so I would suggest run it overnight and expect it to be running the next morning if you have a lot of music. (like over 20,000 songs) iDupe is $8 and worth a try. Here are a few others to check out as well.


iDupe
Dupe Away - The iTunes Duplicate Remover for Mac and PC
iTunes Organizer - How To Get Your iTunes Library Organized

You may also want to first make a playlist of just the duplicated songs by going to File in the menu bar then choosing “Show Duplicates”. Next you’ll select all of those listed then drag them into their own playlist. Maybe call it “dups”. Now you’ll be able to point either of the above pieces of software to scan and work on only that folder versus the entire library. Don’t forget to choose to show all songs again after you’re finished.

Screen shot 2011-02-19 at 11.20.23 AM

Syncing two computers

The pictures did not go from the laptop to the ipad.  what is the sequence to try and move the photos from the macbook to the ipad?
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You may want to try syncing only certain events of pictures onto your iPad instead of all the picts. The iPad may be having trouble putting all 30 gigs of pictures on at one time. To select certain events, you’ll connect your iPad to your black macbook then go to the Photos tab as shown here:

Screen shot 2011-02-14 at 10.42.45 AM
Select certain events the choose to sync again in the bottom right hand corner of itunes. It may say “Apply” instead of “sync”.

Calendars not syncing to phone in MobileMe

HI,
Quick question. When my computer is opened up and links to the internet, it doesn't always link to me but to one that i tried to use before you fixed the router. how do i make mine stay on mine?
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Your computer has a record of what connections it’s used in the past. Here’s a way to delete that history.

1. Go to system preferences
2. Select Network
3. Withe Airport selected in the left column, go to “Advanced”.
4. Now you’re at the list of remembered networks. Select the one(s) that you want to delete and hit the minus button. Be sure your own network is at the top of the list by dragging it there. That’s it.

Screen shot 2011-02-02 at 6.28.26 PM

Syncing Contacts to iPad without MobileMe

Scotty

Again, thanks for all your help.

I just noticed that in the Library next to"Photos" is the number 11,428. This is about twice as many pictures as I think I have. No number appears at the same place on Marcia's computer. Any idea why?  Also, is there a way to see if I have a duplicate problem
Thanks.

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Duplicates can certainly appear in iPhoto and they are a pain to deal with. it’s not unheard of. The best way to see if you have duplicates is just browse your iphoto library. If you find that you have many duplicates and there are too many to delete by hand, there is a piece of software out there called Duplicate Annihilator. It costs $8 and does a pretty good job (albeit slow) but good.

Contacts not syncing to Google

Scotty,

Before I do the clean install, please confirm the steps below:

  • Back Up on Time Machine
  • Using the 10.5.4, choose "Erase and Install
  • "Format disk as" dropdown menu to set the formatting options to "Mac OS X Extended (Journaled)."
  • When the "Erase and Install" is complete, I will choose transfer from a Time Machine back up

Is there anything that I am missing?

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Couple of things: Once booted from the disk if you choose to erase and install then there’s no need to use the disk utility from the drop down menu as the drive will be reformatted without doing that.

After you have restored from your time machine drive, be sure to run your software update before opening anything. Run it a couple of times to be sure you’ve gotten all updates. Some application’s data on your TM backup will be expecting 10.5.8 so make sure you’re up to date.

That’s all. Good luck.

iCal wants to erase more data than expected

I would like to erase my history so others cananot see where I have been

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Each browser has their own name for it. In safari it’s called “private browsing”. But you’ll have to enable it every time you want to start a session of surfing. It’s under the word “safari” in the menu bar.


If you’re looking to erase your history. (maybe you forgot to turn on private browsing) you can do so by choosing “clear history” under the “history” drop down in the menu bar.


Google’s browser, Chrome. calls it Incognito and works just as well.

Xmarks is closing down

Scotty,

Do you have any preferred setups for a mac mini server and external raid system?  Do you have any suggestions for a raid storage for HD video.  
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While it’s not exactly a RAID, the Drobo is a good way to go and there are many variants to choose from. If you are editing with Final Cut then you may also want to check out Final Cut Server as well. It a high end resourse management system that distributes content across your editing network. It may be overkill for you. Just a few options for you to consider.

Syncing Google Calendar with iCal

Hi Scotty,

I having problems with my audio, I hear the chime when booting my system but that's it, nothing else
Also getting a message when syncing iphone -"Error occurred remapping record identifiers"

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To answer your second question first, this post to the apple.com discussion group may help.
Apple - Support - Discussions - remapping record identifiers error ...

Now to address the audio problem. Hearing the chime at startup means that it has passed the POST (power on self test) and the issue is most likely not hardware. There are a few files that may be at fault here. You can throw certain files away, then restart and hope to get audio back online. Here are the file paths to those files:

/Library/Preferences/com.apple.sound.plist
/Library/Peferences/SystemConfiguration/preferences.plist

and inside your user’s folder...
~/Library/Preferences/com.apple.soundpref.plist

Restart and hope for the best.
This image is a theme.plist hack